Production management for live events
Every job, crew call and flight case in one place.
Loadout runs the whole show behind the show: the schedule, the people, the travel, the kit, and the quote and invoice at the end of it.
Built for the way production companies actually work
From the first enquiry to the final invoice, every part of a job lives on the job itself, so nobody has to chase a spreadsheet.
Jobs and scheduling
A live calendar of tentative, confirmed and declined work, with prep and show phases, venues and a full schedule for every day.
Crew and personnel
One directory of staff and freelancers. Put people on jobs, see who's free, and give crew without an account guest access to their job.
Equipment inventory
Track every unit by serial number and barcode, put kit on jobs, handle sub hire, and see what each asset has earned.
Travel and accommodation
Flights, hotels and ground transport on the job, in event or local time, with Master Tour sync for touring itineraries.
Quotes and invoicing
Build quotes from the job's crew and kit, raise purchase orders, and send invoices straight to Xero. Clients get their own invoice portal.
Tasks and workflow
Quick-add tasks in plain English, repeat them, set reminders, and follow every project from enquiry through to billing.
Everyone sees the job the way they need it
Office staff, crew on the road and clients each get the right view, and nothing else.
- On your phoneGet the Android app, with home-screen widgets for your agenda and quick-add tasks, or add Loadout to your home screen on iPhone.
- In your own calendarSubscribe to your jobs in Google, Apple or Outlook calendar, or turn on live Google Calendar sync.
- The Job PackOne printable pack with the schedule, crew, travel and contacts for everyone on the job.
- Secure by defaultAccount types for staff, account managers and freelancers, two-factor sign-in, and a log of who changed what.
Ready for the next load-in?
Sign in at your company's workspace. Crew invited to a job can use the guest link in their email.